Four FM is a rapidly growing company offering premium solutions in facility management—a dynamic business built on entrepreneurship, dedicated employees, and a strong corporate culture.

We are now seeking a Senior Facility Coordinator who is passionate about operational excellence and creating workplaces that enable people to do their best work. You'll play a vital role in combining top-tier facility operations with an engaging, people-centered environment.

Senior Facility Coordinator – via Four FM/Wisag

Step into a key on-site role at the Berlin office of one of the world's most influential tech and audio companies. You'll be part of a vibrant, creative workplace — supported by Four FM's international team and Wisag's local expertise in delivering first-class Facility and Workplace Management solutions.

In this full-time, on-site role, you'll be the operational backbone of the Berlin office — ensuring smooth daily operations, managing suppliers and budgets, and maintaining a safe, efficient, and inspiring workplace.

You'll also collaborate with internal teams and regional Workplace Experience colleagues to implement best practices, drive improvements, and continuously enhance how employees experience the workspace.

• Take full responsibility for on-site facility operations, including maintenance, inspections, and compliance with building and safety standards.
• Manage service providers and contractors — ensuring quality, certifications, and cost control.
• Oversee work orders, project reporting, and digital maintenance systems.
• Handle budgeting, purchase orders, and invoicing in line with contractual and financial requirements.
• Support smaller regional offices (Hamburg and Düsseldorf) when needed.

• Ensure a welcoming, functional, and inspiring office environment that supports creativity and productivity.
• Partner with internal teams on onboarding.
• Plan and support internal events and activities that strengthen workplace culture.
• Anticipate employee needs and continuously improve the on-site experience — from functionality to aesthetics.

• Partner with regional Workplace Experience to align on global strategies and standards.
• Identify opportunities for process improvement, cost optimization, and sustainability.
• You will be using AI to enhance vendor management, reporting, and communication.

• Minimum 4 years of experience in facility coordination, integrated facility management (IFM), or office management within a corporate or creative environment.
• Strong understanding of building systems (HVAC, electrical, safety) and facility processes.
• Experience managing budgets, purchase orders, and supplier relationships.
• Excellent communication skills in English and German (spoken and written).
• A hands-on mindset with the ability to prioritize, plan, and solve problems independently.
• A valid B-class driver's license is an advantage but not required.

You're a proactive, service-minded professional who thrives at the intersection of operations and people. You combine technical understanding with strong coordination skills and a passion for delivering excellence every day.

• Full-time, on-site (no hybrid work) — Monday–Friday.
• Start date: as soon as possible or by agreement.
• Berlin, Germany (with occasional travel to Hamburg and Düsseldorf)